Room Reservations

For questions about room reservations or policies, or if you are unable to access a reserved space, send an email to ase-rooms@austin.utexas.edu.

Room Information and Reservations

Department Conference Room (ASE 2.202)

Requires online reservation request 24 hours in advance and department approval. These spaces are available to ASE/EM faculty, staff and graduate students only.

Team Meeting Rooms (ASE 3.204, 4.202 & 5.206)

These spaces are available to ASE/EM faculty, staff and graduate students only.

Focus Room (ASE 4.218 & 4.236)

Team and Focus rooms can be reserved online without prior department approval. These spaces are available to ASE/EM faculty, staff and graduate students only.

Huddle Room (ASE 3.236)

Can be reserved online without prior department approval.

ASE Computer Lab (ASE 1.112A)

Available to ASE/EM faculty, staff, graduate and undergraduate students. Requires an online reservation request 24 hours in advance and department approval.

Department Classrooms (ASE 1.128 & 2.134)

These rooms are available to ASE/EM faculty, staff, graduate and undergraduate students.
Both rooms require an online reservation request 24 hours in advance and department approval.

ASE Undergraduate Conference Room (ASE 1.112C)

This room is available to ASE/EM undergraduate students only.
Reserve online without prior department approval.

ASE McKnight Student Center/Plaza

ASE/EM students, faculty and staff may request to reserve the ASE McKnight Student Center (1st Floor Lobby) for after hours departmental/student organization events by emailing ase-rooms@austin.utexas.edu.

Room Reservation Policies and Guidelines

Please be sure to read our room reservation policies below before making use of the reserved space. The person requesting a conference or classroom in ASE will be responsible for ensuring that these policies are adhered to. Failure to do so may hinder future reservation requests.

Refreshments

Refreshments will not be provided, but you may bring your own. If you do choose to bring refreshments into the Department Conference Room, please set them up on the tables located in the back of the room. Do NOT place hot food or serving dishes onto any conference room tables, and please clean the tables and chairs after use.

Clean-Up and Damages

The requester should make sure that all tables, chairs and equipment are clean (please wipe down dirty tables, chairs, etc.) and returned back to their original locations to prepare for the next conference. Please leave window blinds open, turn off lights, close and lock the door immediately after the event. Ability to reserve/request a room may be revoked if rooms are left unclean after use.

Should damage occur to any equipment or furniture in the reserved room that requires repair, the person who requested the room during the time the damage occurred will be charged for the cost of the repair.

Cancellations

Please send an email to ase-rooms@austin.utexas.edu with any cancellations or changes as soon as possible via email or at (512) 471-7593. Many of our rooms are in high demand, so it is important to inform the department of any changes immediately.

Contact

For questions about room reservations or policies, or if you are unable to access a reserved space, send an email to ase-rooms@austin.utexas.edu and include the following information:

• Email Address of Requestor
• Room Number
• Date
• Start and End Time
• Name of Requestor 

Conference Telephone

The Department of Aerospace Engineering and Engineering Mechanics has a telephone available for conference calls. Faculty, staff and students may reserve a phone for business and class-related conference calls.

Phone Availability

The conference telephone is available Monday through Friday 8:00 a.m. to 4:00 p.m. unless other arrangements are made.

Please email your reservation request to ase-rooms@austin.utexas.edu using the subject title “Conference Telephone Request.”

If your request is approved, you must check the phone out by signing the log book at the reception desk in ASE 2.200 no earlier than 1 hour prior to your call.

Cancellation Policy

Please send an email to ase-rooms@austin.utexas.edu with any cancellations or changes as soon as possible or call (512) 471-7593. Should you not receive confirmation of your request within a reasonable time, please call (512) 471-7593. Failure to observe protocol may hinder further reservation requests.